Executive Assistant

.Job Summary:

Provide personalized secretarial and administrative support in a well-organized and timely manner. Work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

General Focus Area:

• Office Management
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write emails, correspondence memos, letters and Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system Update and maintain office policies and procedures.
  • Maintain contact lists
  • Book travel arrangements
  • Provide general support to visitors Act as the point of contact for internal and external clients Liaise with stakeholders to handle requests and queries from the project team.
• Projects Support
  • Support in organizing and updating project paperwork in alignment with both the Consulting Team and the PIF Project Team from designs, schedules and information on suppliers to all reference materials.
  • Assuring all documents kept in the position of the Project Director and accessible to all stakeholders involved.
  • Assist the frequent feedback from all stakeholders 
  • Assist with research process 
  • Contributing to any assigned tasks related to the projects.

• Comply With Policy & Procedures
  • Follow the operational procedures and policies in line with corporate and strategic guidance.
  • Review and quality assure all services and work-products delivered by the department/unit in accordance with established policies and procedures

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and others  Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task