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Provide personalized secretarial and administrative support in a well-organized and timely manner. Work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.
General Focus Area:
- Office Management
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write emails, correspondence memos, letters and Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system Update and maintain office policies and procedures.
- Maintain contact lists
- Book travel arrangements
- Provide general support to visitors Act as the point of contact for internal and external clients Liaise with stakeholders to handle requests and queries from the project team.
- Projects Support
- Support in organizing and updating project paperwork in alignment with both the Consulting Team and the PIF Project Team from designs, schedules and information on suppliers to all reference materials.
- Assuring all documents kept in the position of the Project Director and accessible to all stakeholders involved.
- Assist the frequent feedback from all stakeholders
- Assist with research process
- Contributing to any assigned tasks related to the projects.
- Comply With Policy & Procedures
- Follow the operational procedures and policies in line with corporate and strategic guidance.
- Review and quality assure all services and work-products delivered by the department/unit in accordance with established policies and procedures
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and others Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task