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Executive Assistant

Riyadh, Saudi Arabia Posted 2022/04/06 11:39:43 Ref: JB1100023299

Job Description

.Job Summary:

Provide personalized secretarial and administrative support in a well-organized and timely manner. Work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

General Focus Area:

  • Office Management
    • Answer and direct phone calls
    • Organize and schedule appointments
    • Plan meetings and take detailed minutes
    • Write emails, correspondence memos, letters and Assist in the preparation of regularly scheduled reports.
    • Develop and maintain a filing system Update and maintain office policies and procedures.
    • Maintain contact lists
    • Book travel arrangements
    • Provide general support to visitors Act as the point of contact for internal and external clients Liaise with stakeholders to handle requests and queries from the project team.
  • Projects Support
    • Support in organizing and updating project paperwork in alignment with both the Consulting Team and the PIF Project Team from designs, schedules and information on suppliers to all reference materials.
    • Assuring all documents kept in the position of the Project Director and accessible to all stakeholders involved.
    • Assist the frequent feedback from all stakeholders 
    • Assist with research process 
    • Contributing to any assigned tasks related to the projects.
  • Comply With Policy & Procedures
    • Follow the operational procedures and policies in line with corporate and strategic guidance.
    • Review and quality assure all services and work-products delivered by the department/unit in accordance with established policies and procedures
Disclaimer: In order to achieve quality candidate experience we work hard to ensure the best match between talent and opportunities. As a result, if you have applied and not heard from our Talent Acquisition team within 12 working days, your application did not meet the role's requirements

Competencies

  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and others  Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

 

Job Details

Job Location Riyadh, Saudi Arabia

Preferred Candidate

Career Level Entry Level
Years of Experience Min: 1 Max: 2

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